Microsoft Word is a text editor first popular today. It is present everywhere, from offices, schools to homes. Unless you have undergone a training course using Word, otherwise I guarantee you’ll only know and use a very small amount of its capabilities. This is really unfortunate because you have “wasted” the great features of this text editor.

Most people only use an average of 10% of Word features

It is believed that most people usually only use about 10% of the features of Microsoft Word. One of the reasons is that many features being “buried” through numerous menus and toolbars. Even if you discover any hidden features, it is difficult to use it regularly. However, this article will help solve the problem.

We will reveal to readers 10 tools in Word 2003, 2007 and 2010 that people could “benefit.” Some data will help create the interface look better while helping others save time and effort when performing repetitive tasks.

When equipped with this knowledge, you will spend less time when using the software and have more time to produce excellent data.

1. SAVE TIME WITH TEMPLATES

Template is a special data type can store information structure and format for the data or use, such as letters and stylish shell. In addition, Word also gives users a wide choice of templates.

To use this feature in Word 2003, click File → New and click on the link “On my computer” in the right-hand panel. Choose a card, and select the template and click Create New Document option slot on the radio.

In Word 2007, click the Office button and select the Installed Templates → New from the list. In Word 2010, click File → New → Sample Templates. Choose a template and click the Create button.

Some templates contain instructions, but it’s usually just as simple text replacement, then the same as normal data. To save any data into the template, press F12 and select Word Templatetu File type drop-down menu.

2. SHOW UP TO 2 PARTS OF A DATA

When working with long data, it will be difficult and annoying to have to roll up and down between the different items. Word has a feature that few people know, can be divided into 2 data a separate window for users to view two parts simultaneously.

In Word 2003, click Window → Split. In Word 2007/2010, click View → Split. Move your cursor to where you want to share and click the left mouse button. No part of the text can scroll and zoom in / zoom out independently of each other.

To change the position of division, click on the separation line between 2 and drag it to a new location. To remove the split, the user can drag the split end side of the window down or repeat the act was done with the menu above and then click Remove Split.

3. CREATE AN EMAIL TO MULTIPLE RECIPIENTS

Send a data to multiple recipients become much easier with Word Mail Merge wizard. In Word 2003, click Tools → Letters and Mailings → Mail Merge. In Word 2007/2010, click on tab click the Start button Mailingsroi Mail Merge. Choose Step by Step Mail Merge Wizard to start the wizard.

In all cases, the table wizard will appear to the right data. You can stop it by clicking the X button at the right corner of the table. Word can use Outlook’s address book. Mail merge can also create email, cover and label style. Or, more simply, just create a list of addresses to print out (the wizard will refer to them as an address book).

4. COMPARISON OF TWO PARALLEL DATA

Word is a very smart feature for users to compare data by placing them side by side on screen. In Word 2003, open data, click on Window and select the Compare Side by Side with the remaining data. If more than 2 data is open, a dialog box will appear asking the user to compare data.

2 compares the data should be extended to account for half of each data display. When users scroll down in this data, the other data will also have a similar effect. (click on the icon at the bottom left corner of the toolbar Compare Side by Side to disable it).

In Word 2007/2010, click View → View Side by Side. There will be no other toolbar appear but you can disable the ability to roll along by clicking on View → Synchronous Scrolling.

To disable display data parallel, in Word 2003, click Windows → Close Side by Side. In Word 2007/2010, click View → View Side by Side.

5. IMPORT DATA AND USE OTHER TOOLS

Research of Word table can help users continuous access to the dictionary, synonyms, translations and even search online. To open the Research, move your mouse on any word (or highlight a phrase) hold the Alt key and click the left mouse button. A table will be open to the right data, display search results from all the reference services available.

Search term is typed in the “Search for” and this service can choose from a drop-down box at the bottom. Dictionary, synonyms, and translation is free. However, apart from Bing, Research sites are listed which will require a small fee, see the entire search results.

Translation Select from the list and click the blue arrow icon (below the “Translate the whole document” for all data services using the free Microsoft Translator, an online service.

To remove the service from the list, click Research options at the bottom of the table and click to remove traces of something you do not want.

6. OPEN DATA WORD 2007/2010 IN WORD 2003

One of the biggest changes in Word 2007 is the introduction of file formats. Docx. This format can not be opened in older versions of Word. However, Word 2003 users can install Microsoft Office Compatibility Pack package to open and save the data already stored in the latest format.

In addition to allowing open data formats. Docx, after installing this package, there will be a new option “Word 2007 Document” appears in the Save as type dialog box when you save the data. Users Word 2007/2010 can save files in. Doc by using the Save As command.

To turn this is the default format, click File → Options (or Office → Word Options button in Word 2007) and then select Save. Select “Word 97-2003 Document (*. Doc)” from the menu “Save files in this format”.

7. AUTOMATE TASKS WITH MACROS

Using macros to record keystrokes and use at any time, saving time and effort. In this example we will create a simple macro with 6 rows and 7 columns by using Alt and T.

In Word 2007/2010, click the View tab and click the down arrow icon at the bottom right and select Macro Record Macro. In Word 2003, click Tools → Macro → Record New Macro. ThoaiMacro Name Enter a name in the box. Click the Keyboard, press Alt and T at the same time, and then click to Assign → Close.

In Word 2007/2010, click Insert → Table → Insert Table 7 then enter the number of columns and 6 rows and then select OK. Click View → arrows below and select Stop Recording Macros. In Word 2003, click Tables → Insert → Table. Then, enter the line number and column number and line and click OK. Next, click on Tools → Macro and Stop recording.

Macros can be run at any time by pressing Alt + T – a table will appear at the cursor position points. Macro will record all keystrokes and menu but not able to record the movement of the cursor. To delete or rename a macro: In Word 2007/2010 click on View → Macros; in Word 2003, click Tools → Macro → Macros.

8. VISIT THE BUILDING BLOCKS

Building Blocks is a set of objects has been created in Word 2007 and 2010. Users can use them while creating data. These include the types of pages, text boxes, headers and footers and page structure.

We will help your data look more professional. To use, click → Insert → Quick Parts Building Blocks Organizer. List item was divided by category and click on the name of each item will display a preview in the right panel. A short description will appear at the bottom. To insert a data item, click on Insert.

Some items of information such as page was automatically generated header and / or footer, so they will appear on each page. For text box, just write the words you want to overwrite the sample text.

9. IMPROVED DATA WITH THE MODEL

Create a beautiful structure is time consuming because it will be difficult to take all appropriate fonts and colors. Word will help this a lot easier with theme contains font data, the type of list, color and more to allow for data to be more professional interface.

In Word 2003, click Format → Themes and select a theme with which to look. Uncheck the box “Background image” to remove wallpaper and check “vivid colors” for more colors. Click OK to use that theme. Click Format → Styles and Formatting to view the fonts available – click on one of them to use.

In Word 2007/2010, click Page Layout → Themes and select one of the theme was built. Theme change style and color in the Styles section of Home tab and change the text color, line and borders are. To reset the default, select the Office theme.

10. ADD HEADER AND FOOTER

Header and footer containing text and graphics are repeated on each page, such as page numbers.

In Word 2003, click View → Header and Footer. A dialogue appears at the top and bottom of the page and the Header and Footer toolbar appears. Click on the Insert Auto Text to automatically use the information made available for items such as date and author.

To automatically add page numbers, click the icon to the right of Auto Text button. The page number of different formats can be selected by clicking the 3rd icon from the left. Click on the Close button to return to the data.

In Word 2007/2010, click Insert → Header (or Footer) and choose a style you like. Design tab will automatically open. Click on the area “Type text” at the top or bottom of the page to fill out individual letters. Click on the Page Numbershoac Date and Time to choose a format and insert the this article.

To return the body of data, click Close Header and Footer. Then, to edit simply double-click the header or footer.

Now that we have to teach you rather read 10 utility tool when editing text. Hopefully we will help you create professional documents more quickly.

 

Hunter

Leave a Reply

Your email address will not be published. Required fields are marked *